Team
Executive Team
Reports to
CEO

Job Description Overview
The Assistant to the CEO provides high-level administrative support to the Chief
Executive Officer (CEO) by preparing his schedule to be strategically productive,
handling information requests, and performing clerical functions such as preparing
correspondence, expense reports, and scheduling meetings. The Assistant to the
CEO needs to be organized, proactive, and able to handle confidential matters with
discretion.
REQUIREMENTS:
Critical Qualities

• Mature Christian faith and agreement with Cafe 1040’s statement of faith
• A passionate follower of Jesus Christ with a proven devotion to the habits
  necessary to maintain a daily relationship with him
• Reflect personal and public integrity in line with Biblical principles
• Possess a longing for the fulfillment of the Great Commission
• Adaptable and able to multi-task with patience and willingness to serve
• Highly organized
• Natural attention to detail
• High level of professionalism and confidentiality
  Skills and Experience:
• High-level drive for execution
• Knowledge of nonprofit work dynamics
• Eye for excellence in production
• Demonstrated ability to work on teams
• Meets deadlines and perform under pressure
• Quick learner and self-teacher
• Problem Solver
• Strong written and verbal communications skills
• Strong time management skills
• Strong interpersonal skills

Specific Job Duties, Tasks, and Responsibilities

• Administrative Support:
  o Manage the CEO’s calendar, schedule meetings, and coordinate travel
  arrangements.
  o Prepare meeting agendas, documents, and presentations as required by the
  CEO.
  o Screen and prioritize emails, calls, and correspondence on behalf of the CEO.
  o Attend meetings with or on behalf of the CEO, taking minutes and tracking
  follow-ups.
  o Complete the CEO’s monthly expense report.
• Communication:
  o Serve as the primary point of contact between the CEO and internal/external
  stakeholders.
  o Draft and edit emails, reports, and presentations on behalf of the CEO.
  o Maintain clear and effective communication with senior leadership,
  employees, and external partners.
• Project Management:
  o Coordinate and track progress on key projects and initiatives led by the CEO.
  o Manage special projects, ensuring deadlines are met and goals are achieved.
  o Maintain donor management system and observe general ministry
  donations.
  § Ensure all general ministry donors are appropriately thanked
  § Schedule the CEO to have meetings with donors
  § Record interactions in donor management systems
• Confidentiality:
  o Handle sensitive information with the utmost discretion and maintain a high
  level of confidentiality.
• Other Duties:
  o Support and uphold the policies, values, and statement of faith of Cafe 1040

o Maintain sustainable funding levels for role through Cafe 1040 support-
raising model

o Actively take the opportunities to mobilize those people in the scope of your
influence toward involvement and investment in the mission and vision of
Cafe 1040

Nothing in this job description restricts Cafe 1040’s right to assign or reassign duties and
responsibilities to this job at any time. Responsibilities occasionally may require an adjusted
work schedule, and evening/weekend hours in order to meet deadlines.